Exhibitor Information

Exhibiting at OFVC

The Ontario Fruit and Vegetable Convention is an annual gathering of horticultural fruit and vegetable producers, from across Ontario, Canada and the United States. The 2-day convention utilizes over 300,000 square feet of exhibit and meeting space at the state-of-the-art Niagara Falls Convention Centre in Niagara Falls, Ontario, and features a great lineup of horticultural experts, topical educational sessions, trade show exhibitors and great networking opportunities.

2025 Trade Show Hours

Move In
Tuesday, February 18 | 9:00 am - 6:00 pm

Exhibit Hall Hours
Wednesday, February 19 | 8:30 am - 5:00 pm
Thursday, February 20 | 8:30 am - 4:00 pm

Farmers and Friends Reception
Wednesday, February 19 | 5:00 pm - 7:00 pm

Move Out
Thursday, February 21 | 4:00 pm - 6:00 pm

Space Cost

available September 2024
15% discount > 3 or more booths
20% discount > 6 or more booths
(1 booth = 10' x 10')

Premium Exhibitor Website Listing
Enhanced listing to highlight your company in alphabetical listing on the exhibitor listing web page. Includes logo, 100 word company description, website link and booth number.

Premium Exhibitor Website Listing with video Upgrade
Includes everything offered in the premium listing plus video icon linked to supplied video or Youtube video (2 minutes max.).

Space Includes:

  • 6' skirted table and two chairs
  • 8' high back drape and 3' high side walls
  • 110 amp electrical hook-up
  • 4 complimentary exhibitor badges (max. 8 for multiple booths)
  • basic listing in the official show guide and OFVC website
  • 24 hour professional security

Proof of Insurance Required
General Liability insurance providing coverage of at least $2,000,000 inclusive of bodily injury and/or property damage for each occurrence is now mandatory.

Options for Coverage
Liability insurance can be acquired according to two options:

Option 1 - Provide a certificate of insurance from your liability insurer adding Ontario Fruit & Vegetable Convention, City of Niagara Falls and Niagara Falls Convention Centre as additional insureds.

Option 2- Obtain insurance coverage from the official insurance provider, Vendor Insurance Inc. This company specializes in special event insurance and offers inexpensive and accurate short term exhibitors insurance. Visit the Exhibitor Resources page to download an insurance application form.

Cancellation Policy

All cancellation requests must be made in writing. If written notice is received prior to January 15, a $200 per booth space administration fee will be deducted from funds paid. All payments are non-refundable if cancellation is made after January 15.

Sales Solicitation

Direct sales solicitation at the Conference is limited to exhibitors and their agents.

Showcase Policy - No Suitcasing

Please note that while all convention attendees are invited to the showcase, any attendee who is observed to be soliciting business or distributing materials in the aisles or other public spaces, in another company’s booth, or in violation of any portion of the Exhibition Policy, will be asked to leave immediately and will not receive a refund. Additional penalties may be applied. Please report any violations you may observe to Show Management.

Show Guide and Other Advertising Opportunities

OFVC publishes the only official Show Guide magazine of the convention, distributing both a printed and digital version to all attendees. The publication is a must have for attendees and includes the complete educational session schedule, speaker bios, trade show floorplan and a host of interesting industry articles. Visit the Advertising & Marketing Opportunities page for more information.

Parking and Material Handling

OFVC provides FREE parking at the Niagara Falls Convention Centre for Tuesday, Wednesday and Thursday. Large truck parking is also available. See Exhibitor Manual for details. Vehicles parked illegally will be subject to penalty as per posted signs by the Niagara Falls Convention Centre. Please note there is no parking in the Loading Dock area. Overflow parking is available off-site should the convention centre parking lot become full. Please follow parking lot attendant's directions. A complimentary shuttle service is provided from the overflow parking area to the convention centre.

Farmers & Friends Reception

Join us at our signature event on Day 1 from 5:00 pm - 7:00 pm. The event features live entertainment, Ontario wines and craft beers, food and great conversation. Click here for visit the reception page.

Shuttle Service

Complimentary shuttle bus service is provided between the Niagara Falls Convention Centre and the Embassy Suites Fallsview Hotel.

Tuesday Move in | 12:00 pm - 6:00 pm
Wednesday | 7:00 am - 7:30 pm
Thursday | 7:00 am - 5:30 pm

Shuttle service is also available during exhibitor move in from the overflow parking area to the convention centre on Wednesday and Thursday. Times for this service may vary.

Photography and Video

OFVC reserves the right to take photographs and video footage of our convention for our own records, publicity and promotional purposes. In consideration of admission to the Ontario Fruit and Vegetable Convention, the attendee or exhibitor hereby gives permission in perpetuity to reproduce, copy, publish, or otherwise use his/her likeness and/or voice, whether in electronic or print media, as taken from the event or any material based upon or derived there from, or to refrain from so doing, in whole or in part, throughout the world. Professional videography by attendees and exhibitors is not permitted unless it is pre-authorized by OFVC.

Harassment and Discrimination

We are committed to providing a safe space for all attendees. Harassment and discrimination of any kind will not be tolerated at the Ontario Fruit and Vegetable Convention and will result in immediate removal from the convention centre and a permanent ban from all future OFVC conventions. We encourage anyone who experiences or witnesses any acts of harassment or discrimination to report it to the OFVC Show Office in the registration area.

Exhibitor Warnings

Attendee Lists
Please be aware that any solicitation trying to sell you the attendee list and contacts is a scam. OFVC has no affiliation with any such companies, and does not sell/make attendee contact information publicly available as per our privacy policy.

Hotel Booking Scams
OFVC does not use 3rd party hotel booking companies. Please make all hotel bookings by contacting the official convention hotel directly using the information posted on our website. Do not make any hotel reservations through any company that claims to represent OFVC. These companies are NOT representatives of OFVC.

International Fair Directory
Should you receive an email or invoice from International Fairs Directory requesting companies verify their show listing and submit payment, please be aware this is fraudulent communication. This guide is an independent publication and has no affiliation with OFVC and our official exhibitor listings. The only official exhibitor listing and Show Guide for the show is produced through OFVC.

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