Exhibitor Information

Exhibiting at OFVC

The Ontario Fruit and Vegetable Convention is an annual gathering of horticultural fruit and vegetable producers, from across Ontario, Canada and the United States. The 2-day convention utilizes over 288,000 square feet of exhibit and meeting space at the state-of-the-art Scotiabank Convention Centre in Niagara Falls, Ontario, and features a great lineup of horticultural experts, topical educational sessions, trade show exhibitors and great networking opportunities.

Attendance has experienced a steady growth and includes a cross section of the horticultural sector including government, industry, business, consultants, producers, associations, research and educators. All net proceeds from the event are redirected back into Ontario agriculture through a variety of grants.

NOTE: Exhibitors must be registered by December 30, 2021, to be listed in the printed Show Guide.

To register for the 2022 show, click the button below, fill out the application, and submit.

NEW! In the unlikely event OFVC 2022 is cancelled due to the COVID-19 pandemic beyond our control, exhibitors are now covered under the new Covid-19 Peace of Mind Exhibitor/Sponsor Cancellation Policy.

NOTE: As of September 22, 2021, as mandated by the Government of Ontario, exhibitors will need to be fully vaccinated and provide their proof of vaccination along with photo ID to access certain public settings and facilities which includes convention centres. Click here for more information about the Government of Ontario vaccine requirements.

Trade Show Hours

Move In
Tuesday, February 22 | 9:00 am - 6:00 pm

Exhibit Hall Hours
Wednesday, February 23 | 8:00 am - 5:00 pm
Thursday, February 24 | 8:00 am - 4:00 pm

Farmers and Friends Reception*
Wednesday, February 23 | 5:00 pm - 7:00 pm
*Subject to change.

Move Out
Thursday, February 24 | 4:00 pm - 6:00 pm

Space Cost

$1,400.00 + HST
15% discount > 3 or more booths
20% discount > 6 or more booths
(1 booth = 10' x 10')

Premium Exhibitor Website Listing $200
Enhanced listing to highlight your company in alphabetical listing on the exhibitor listing web page. Includes logo, 100 word company description, website link and booth number.

Video Upgrade $300
Includes everything offered in the premium listing plus video icon linked to supplied video (2 minutes max.).

Space Includes:

  • 6' skirted table and two chairs
  • 8' high back drape and 3' high side walls
  • 110 amp electrical hook-up
  • 4 complimentary exhibitor badges (max. 8 for multiple booths)
  • complimentary material handling from loading dock to booth and return
  • complimentary company listing in the official printed show guide and OFVC website
  • 24 hour professional security

Proof of Insurance Required
General Liability insurance providing coverage of at least $2,000,000 inclusive of bodily injury and/or property damage for each occurrence is now mandatory.

Options for Coverage
Liability insurance can be acquired according to two options:

Option 1 - Provide a certificate of insurance from your liability insurer adding Ontario Fruit & Vegetable Convention, City of Niagara Falls and Scotiabank Convention Centre as additional insureds.

Option 2- Obtain insurance coverage from the official insurance provider, Vendor Insurance Inc. This company specializes in special event insurance and offers inexpensive and accurate short term exhibitors insurance. Click here to download an insurance application form (coming soon).

Cancellation Policy

All cancellation requests must be made in writing. If written notice is received prior to January 31, a $200 per booth space administration fee will be deducted from funds paid. All payments are non-refundable if cancellation is made after January 31.

Covid-19 Peace of Mind Exhibitor/Sponsor Cancellation Policy

In the unlikely event OFVC 2022 is cancelled due to the COVID-19 pandemic beyond our control, OFVC will provide the following options for reimbursement for all exhibitors and sponsors:

  • Option 1: OFVC will provide a full refund minus any applicable credit card transaction fees. Fees will be refunded within 4–6 weeks of the event being cancelled.
  • Option 2: Exhibit contract fee will be rolled forward to the 2023 convention.

This policy applies only to a full event cancellation due to government or public health restrictions. For cancellations originated by an exhibitor, for any reason including COVID-19 concerns, the standard cancellation policy applies. OFVC is not responsible under any circumstances for providing reimbursement or refund of any costs for services booked with third parties such as lodging or hotel expenses, travel related expenses or other contractor/cancellation fees incurred by the exhibitor as a result of event cancellation.

Sales Solicitation

Direct sales solicitation at the Conference is limited to exhibitors and their agents.

Showcase Policy - No Suitcasing

Please note that while all convention attendees are invited to the showcase, any attendee who is observed to be soliciting business or distributing materials in the aisles or other public spaces, in another company’s booth, or in violation of any portion of the Exhibition Policy, will be asked to leave immediately. Additional penalties may be applied. Please report any violations you may observe to Show Management.

Show Guide and Other Advertising Opportunities

OFVC publishes the only official Show Guide magazine of the convention, distributing it on-site to all attendees. The publication is a must have for attendees and includes the complete educational session schedule, speaker bios, trade show floorplan and a host of interesting industry articles. Visit the Advertising & Marketing Opportunities page for more information.

Booth Staff Registration

Instructions and a link for registering booth staff on line will be sent mid-January. A single booth space is able to register 4 staff to a maximum of 8. Additional staff badges will be available at a cost of $40 each. Details regarding online registration for exhibitors and staff will communicated in January. EXHIBITORS SHOULD NOT REGISTER THROUGH THE ONLINE ATTENDEE REGISTRATION PORTAL.

Parking and Material Handling

OFVC provides FREE parking at the Scotiabank Convention Centre for Tuesday, Wednesday and Thursday. Large truck parking is also available. See Exhibitor Manual for details. Vehicles parked illegally will be subject to penalty as per posted signs by the Scotiabank Convention Centre. Please note there is no parking in the Loading Dock area. Overflow parking is available off-site should the convention centre parking lot become full. Please follow parking lot attendant's directions. A complimentary shuttle service is provided from the overflow parking area to the convention centre.

Complimentary assistance (drayage) for exhibitor move-in and move out is provided.

Click to enlarge

Farmers & Friends Reception*

Join us at our signature event on Day 1 from 5:00 pm - 7:00 pm on the trade show floor. The event features live entertainment, Ontario wines and craft beers, food and great conversation. Click here for visit the reception page.

*Subject to change.

Shuttle Service

Complimentary shuttle bus service is provided between the Scotiabank Convention Centre and the Embassy Suites Fallsview Hotel.

Tuesday Move in | 12:00 pm - 6:00 pm
Wednesday | 7:00 am - 7:30 pm
Thursday | 7:00 am - 5:30 pm

Shuttle service is also available during exhibitor move in from the overflow parking area to the convention centre on Wednesday and Thursday. Times for this service may vary.

Download the Exhibitor Application
Download the Opportunities Brochure

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